This notice describes our collection, use, disclosure, retention and protection of any personal or business information that is collected by the Open Answers My Tax Digital application.
This Privacy Notice applies to the Open Answers My Tax Digital application offered by Open Answers Limited, a company incorporated in England with company registration number 02865597 and whose registered office address is 1-3 Tyburn Lane, Harrow, HA1 3AG.
When you create an account, we collect information such as your name, email address and password in order that we can set up your account.
We receive business information from you when you use our service, such as business name, address, contact information, income & expenses, invoices, receipts and bank feeds.
If you don’t want to provide us with personal data, you don’t have to, but it might mean you can’t use some parts of the service.
We do not collect or process any special categories of personal data, as defined under GDPR and the Data Protection Act 2018.
We do not knowingly collect or solicit any personal data from anyone under the age of 16 or knowingly allow such persons to create an account.
As well as your personal data, we may also hold financial data that you enter in order to make use of the service. Financial data might include invoices, expenses, receipts and bank transactions.
You will always have complete control of all the financial data you enter and upload.
It is your responsibility to keep your login details safe and control any third party account access to your financial data. It is your responsibility to make suitable disclosures and to have obtained the consent necessary for you to upload the data belonging to others.
Some information is automatically collected when you use our service, like your IP address, browser and device type. When you navigate through the web application, we collect information including what pages you visit and what links you clicked on. This information is useful because it helps us improve the service we provide.
Some of this information is collected using cookies and similar tracking technologies. To find out more about the types of cookies we use, take a look at our cookie notice.
We use Google Analytics software to collect information about how you use My Tax Digital. This includes IP addresses. The data is anonymised before being used for analytics processing. Google Analytics processes anonymised information about the pages you visit My Tax Digital, how long you spend on each page, how you got to the site, what you click on while you’re visiting the site. We do not store your personal information through Google Analytics.
We may use advertising networks and other third-parties to display advertising on our service or to manage our advertising on other sites. Third-party partners may place cookies on our service and unaffiliated websites in order to serve advertisements relevant to you based on your browsing activities and interests, and to determine the effectiveness of these advertisements.
The information you provide is used to operate and provide you with the service you’ve requested and to manage our relationship with you.
We will use the contact information provided for operational communications, like changes to our service, security updates, or assistance with using our services. This may include assisting you with the resolution of technical issues relating to our service, whether by email, in-app support, telephone or otherwise.
Business information is used for internal analysis in order to improve and enhance the service we provide.
Should you elect to share your personal data via the Share Access feature with third parties (e.g. your employees, accountant etc), then your personal data will be shared in that way. This data may include personal, financial and transactional data, invoices, bills and expenses. These third parties will use that data in accordance with any permissions and consents you have given to them.
Should you elect to submit VAT return data via the MTD VAT feature, then your VAT figures for the chosen VAT period will be electronically sent to HMRC Government VAT MTD API service for processing. The information sent is limited to those present on the VAT return form plus any anti-fraud information mandated by HMRC.
There are limited circumstances in which we would need to share your personal data with third parties. We will only disclose your personal data in the following circumstances:
- When we have your permission to do so.
- To cooperate with regulators, law enforcement bodies, government agencies, courts or other third parties where we think it’s necessary to comply with applicable laws or regulations, or to exercise, establish or defend our legal rights. Where possible and appropriate, we will notify you of this type of disclosure.
- Sharing with third parties in the event that we, our business, or substantially all of its assets are acquired by a third party (in which case, personal information about customers will be one of the transferred assets).